One cloud platform and mobile app to run the whole lifecycle of a job, from the first enquiry through quotations, approval, scheduling, service delivery, invoicing and reporting. For businesses that want everything in one place.
Spreadsheets, email inboxes, paper job sheets and standalone accounts packages don't talk to each other. Managing tasks becomes onerous, errors creep in and approving works gets harder.
Multiple versions stored in multiple locations, with poor version control.
Quotes, approvals and updates buried in endless email threads.
Handwritten forms are inefficient, time-poor and prone to errors.
Managers can't see what's done, what's due or what's at risk.
Simplicity Cloud is a UK-built business-management platform that gives management, office teams and field operatives one central system, from receiving a request through scheduling, on-site work, client approval, invoicing and reporting.
It replaces disconnected spreadsheets, emails and paper with a structured workflow, a full audit trail and real-time visibility across every contract, giving you control and your clients clarity.
Explore the modulesBack-office, field app, portals and AI, designed to run as one connected system.
Every step is captured in the same system, no re-keying, no gaps. A full audit trail from first point of contact to final invoice.
A request comes in from your website, a phone call or a client purchase order. It lands as a job record with the client, the site and the paperwork already attached, so nobody types the same details twice.
Job record createdThe quote is built from your own rate schedules, so pricing is the same whoever raises it. Send it, track it, and turn it into a live job the moment the client approves.
Approved quoteThe job goes into the diary against an operative who is actually free, taking holidays, sickness and existing work into account. Plant and equipment hire can be booked alongside it.
Job in the diaryThe operative opens the job in the app with everything they need already there. They fill in the form, take photos, capture a signature and record their time, with or without a signal.
Completed eFormThe client sees the finished work in their own portal, with the photos, forms and certificates attached, and signs it off. No email chains, no chasing.
Client sign-offOn and off site time is captured against each job and feeds straight into job costing and payroll. There are no separate timesheets to collect or re-type.
Timesheets readySupplier invoices are costed against the job as they arrive, so you can see the margin before you bill. Raise the invoice and post it to Sage 50 or Xero.
Invoice raisedResponse times, SLA performance and a full history of who did what, when and where. Exactly the evidence housing associations and local authorities ask for.
Evidence and KPIsEverything the office needs to capture, schedule, bill and control the work, grouped by what you're doing.
Every lead and order lands in one place, linked to the right client, site, property and document record.
Capture web orders, phone, emails, quote requests & e-commerce orders, then convert to jobs.
The operational core, job tickets, statuses, scheduled items & full job records.
Upload client purchase orders and read them automatically with OCR.
Master client CRM with approval status.
A site address book with the full history of jobs at every property.
A structured filing cabinet for all of your document requirements.
Plan resources, push jobs to the field and watch progress in real time.
Resource scheduling grid for jobs, holidays, sickness, meetings & training.
Completed site forms arrive here, searchable, downloadable & emailable.
Plan purchase-order value by day, by supplier and by client.
Manage plant & equipment hire alongside the jobs that need it.
See exactly where each job is and route operatives to site.
Office and field stay in step, updates flow both ways instantly.
Enquiries to quotes with suppliers, contractors and sub-contractors, on connected accounts.
Sales invoices, applications for payment, retentions, statements & aged debtor.
Supplier ledger, POs, delivery notes, credit notes & remittance advice.
Manage contractors, sub-contractors, CIS & DRC across the supply chain.
Online credit-account applications with vetting & approval workflow.
Supplier invoices costed against the job automatically.
Posts to Sage 50 & Xero seamlessly.
Evidence the work, track performance and keep the system locked down to your rules.
Certificates, CP12s, health-check audits & a structured compliance trail.
Full asset register with categories, serials, acquisition & disposal dates.
Branded, exportable reports plus KPI and SLA performance analysis.
Composite costing, schedule-of-rates editor, email & eForm templates.
Role-based profiles with per-user & per-task permissions.
Every action time-stamped and traceable for full accountability.
Simplicity eForms puts the job in the operative's pocket. On iOS and Android, phone or tablet, online or offline, with photos, signatures, GPS and time captured at source.
The same app handles on-site work, workforce admin and the evidence your housing and local-authority contracts ask for, all captured at source instead of on paper back at the office.
Daily job list with maps & click-to-call.
Job tickets, RAMS & inspections, any template.
Annotated evidence against jobs & tagged items.
Client & operative sign-off on site.
Self-service leave booking and absence reporting, with live balances and office approval.
On/off-site time captured per job, feeding straight into job costing and payroll.
Certificates, CP12s and statutory forms captured and filed against the job.
Every action time-stamped, who did what, when, and where (GPS).
Daily job list with maps & click-to-call.
Job tickets, RAMS & inspections, any template.
Annotated evidence against jobs & tagged items.
Client & operative sign-off on site.
Self-service leave booking and absence reporting, with live balances and office approval.
On/off-site time captured per job, feeding straight into job costing and payroll.
Certificates, CP12s and statutory forms captured and filed against the job.
Every action time-stamped, who did what, when, and where (GPS).
Location proof at form completion & sign-off.
Complete forms with no signal; sync when back.
On/off-site timesheets with facial recognition.
Snap invoices & receipts straight into Sim Ai.
Per-operative visit audit, submitted time, pass/fail, visit type and reason.
The same app serves your own operatives and external sub-contractors.
Monitor response times and service levels; report performance to clients.
Find any job, photo or note in seconds to answer client and tenant queries.
Location proof at form completion & sign-off.
Complete forms with no signal; sync when back.
On/off-site timesheets with facial recognition.
Snap invoices & receipts straight into Sim Ai.
Per-operative visit audit, submitted time, pass/fail, visit type and reason.
The same app serves your own operatives and external sub-contractors.
Monitor response times and service levels; report performance to clients.
Find any job, photo or note in seconds to answer client and tenant queries.
Simplicity Cloud is API-first. Every module plugs into the tools you already use or powers a branded portal of its own, and the same modules are exposed over MCP, so an AI assistant can answer questions and take actions against your live data.
Two-way accounts posting.
Cloud accounting sync.
Store orders and Woo web orders become jobs, with lead capture built in.
Website enquiries land straight in.
Power a branded portal on the API.
Let ChatGPT, Claude and other AI assistants read and act on your jobs, safely.
Cut manual admin and automate repetitive tasks with one connected workflow.
Accurate job costing and fewer errors protect every margin.
Certificates and audits for compliance verification, stored in one place.
Office and remote teams share the same live data, no version chaos.
See what's done, due and at risk across every contract.
Accurate job costing and data map the trends that drive informed decisions.
So diversified that clients span many sectors, each configured to how that sector actually works.
Reactive, planned and compliance works, fully evidenced.
Multi-site PPM, reactive jobs and SLA reporting.
Portfolios, owners and statements in one system.
Bookings, guests and payments across 100+ channels.
Subcontractors, CIS and site records kept in sync.
Certificates, test results and sign-off captured on site.
Statutory checks and certification, never missed.
Patrols, incidents and audit trails, all time-stamped.
Supplier invoices costed against every production run.
Routes, collections and weights tracked end to end.
Storefronts, campaigns and agents that close the loop.
Patient portals, secure records and booking automation.
Learning platforms, enrolment journeys and portals.
Dashboards, onboarding flows and audit-ready reporting.
Matter management, document automation and intake bots.
Booking engines, itineraries and always-on guest support.
Field operations, metering data and compliance records.
Accessible services, contract reporting and audit trails.
Donation journeys, volunteer tools and light-touch admin.
Websites, automation and AI agents for client teams.
Reactive, planned and compliance works, fully evidenced.
Multi-site PPM, reactive jobs and SLA reporting.
Portfolios, owners and statements in one system.
Bookings, guests and payments across 100+ channels.
Subcontractors, CIS and site records kept in sync.
Certificates, test results and sign-off captured on site.
Statutory checks and certification, never missed.
Patrols, incidents and audit trails, all time-stamped.
Supplier invoices costed against every production run.
Routes, collections and weights tracked end to end.
Storefronts, campaigns and agents that close the loop.
Patient portals, secure records and booking automation.
Learning platforms, enrolment journeys and portals.
Dashboards, onboarding flows and audit-ready reporting.
Matter management, document automation and intake bots.
Booking engines, itineraries and always-on guest support.
Field operations, metering data and compliance records.
Accessible services, contract reporting and audit trails.
Donation journeys, volunteer tools and light-touch admin.
Websites, automation and AI agents for client teams.
See how Simplicity Cloud can replace your spreadsheets, emails and paper with one connected system. Book a free demo or webinar with our team.